{"id":3009,"date":"2024-10-30T15:31:41","date_gmt":"2024-10-30T15:31:41","guid":{"rendered":"https:\/\/makowski-tax.com\/?p=3009"},"modified":"2025-05-06T12:13:46","modified_gmt":"2025-05-06T12:13:46","slug":"obowiazkowy-ksef-w-kazdej-firmie","status":"publish","type":"post","link":"https:\/\/makowski-tax.com\/en\/obowiazkowy-ksef-w-kazdej-firmie\/","title":{"rendered":"Mandatory KSeF in every company"},"content":{"rendered":"

Do I have to implement KSeF in my company?<\/strong><\/h2>\n\n\n\n

Yes, KSeF will become mandatory in Poland in 2026, if we can believe the announcements of the Ministry of Finance and the legislation already implemented.<\/p>\n\n\n\n

Even though a large part of the business community has stopped believing in the mandatory KSeF, we cannot forget that the act has already entered into force, which introduces the date of entry into force of the mandatory KSeF \u2013 1 February 2026. Act \u2013 text<\/a><\/p>\n\n\n\n

Secondly, yesterday, a draft act introducing substantive solutions that will be required by the KSeF was entered into the list of the Government\u2019s legislative works. bill - list of works<\/a><\/p>\n\n\n\n

The entry in the list does not provide details of the proposed legislation, it is not at that stage yet. The entry in the list itself shows one very important thing, i.e. that the Ministry of Finance is formally starting the legislative process of this act.<\/p>\n\n\n\n

The Minister of Finance himself also announced that there is no turning back from the KSeF and this system will be implemented.<\/p>\n\n\n\n

Should I implement KSeF now?<\/strong><\/h2>\n\n\n\n

This is a very good and difficult question. Considering that KSeF is to be launched in 2026, and it is the end of 2024, there is not much time to implement KSeF, especially when it comes to large companies.<\/p>\n\n\n\n

Therefore, it would be recommended that if KSeF has not been a subject of interest in your company so far, you start to seriously prepare for the arrival of a completely new way of handling documents and invoices.<\/p>\n\n\n\n

On the other hand, we do not know the scope of the change in the VAT Act provisions regarding KSeF, so we do not really know the specifics of what this system will look like. We know the general outlines of the concept.<\/p>\n\n\n\n

Therefore, based on these general outlines and what is already in the Act, we can begin preparations for the implementation of the KSeF.<\/p>\n\n\n\n

Is preparing for KSeF a challenge?<\/strong><\/h2>\n\n\n\n

It depends on the scale and complexity of the processes in the company where it is to be implemented.<\/p>\n\n\n\n

If you run your own business, then basically you don't have to do anything, the accounting programs you currently have will certainly allow you to receive and issue invoices in KSeF. Moreover, you will probably be able to authorize your accountant to download invoices from KSeF directly from the system.<\/p>\n\n\n\n

Problems begin to arise in larger companies, where receiving or issuing an invoice is only part of the accounting process.<\/p>\n\n\n\n

For example, invoices can be linked to orders, to the warehouse system, and it will be necessary to properly arrange the invoicing processes so that at the end the invoice is correctly issued according to the required template. It will be necessary to consider who can issue invoices in KSeF, whether this function should rest with accounting, or whether the authorized person should be, for example, a salesperson who has direct contact with the customer.<\/p>\n\n\n\n

It will be necessary to consider who and to what extent may have access to the invoices received.<\/p>\n\n\n\n

It will be necessary to consider security issues, i.e. how to set up the invoicing process to eliminate or limit the possibility of unauthorized access to KSeF.<\/p>\n\n\n\n

It may be necessary to create appropriate procedures to protect persons issuing invoices in KSeF against fiscal criminal liability.<\/p>\n\n\n\n

Even in larger organizations this is certainly a challenge.<\/p>\n\n\n\n

Is a tax advisor needed for KSeF?<\/strong><\/h2>\n\n\n\n

Yes \u2013 in larger organizations where invoicing is a more complicated process.<\/p>\n\n\n\n

In a large organization KSeF implementation<\/a><\/strong> must be treated not only as a technological challenge.<\/p>\n\n\n\n

At the end of the day, the responsibility for correctly issuing, sending and receiving invoices will rest with the people responsible in a given organization, so tax supervision over the implementation of KSeF is necessary.<\/p>\n\n\n\n

Another thing, the implementation of KSeF may require changes to the existing organization of invoicing processes. For example, the fact that invoices will be received from the KSeF system may mean that the practice of receiving invoices will have to be changed, e.g. by individual substantive units making given orders.<\/p>\n\n\n\n

In principle, the function of receiving and issuing invoices may shift from substantive units to accounting services.<\/p>\n\n\n\n

Such a change requires proper planning and tax oversight. Again, at the end of the day, the tax penal liability rests with the invoicing parties.<\/p>\n\n\n\n

***<\/p>\n\n\n\n

I can help you implement KSeF in your organization.<\/p>\n\n\n\n

Feel free to contact me!<\/p>\n\n\n\n

Zbigniew Makowski<\/p>\n\n\n\n

Tax advisor<\/p>\n\n\n\n

<\/p>","protected":false},"excerpt":{"rendered":"

Do I have to introduce KSeF in my company? Yes, KSeF in Poland will become mandatory in 2026, if we can believe the announcements of the Ministry of Finance and the legislation already implemented. Although a large part of the business has stopped believing in the mandatory KSeF, we cannot forget that the act has already entered into force, which introduces the date of entry into [\u2026]<\/p>","protected":false},"author":4,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[44],"tags":[36,42,43,40,46],"class_list":["post-3009","post","type-post","status-publish","format-standard","hentry","category-legislacja","tag-doradztwo","tag-legislacja","tag-ministerstwo-finansow","tag-planowanie","tag-vat"],"_links":{"self":[{"href":"https:\/\/makowski-tax.com\/en\/wp-json\/wp\/v2\/posts\/3009","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/makowski-tax.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/makowski-tax.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/makowski-tax.com\/en\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/makowski-tax.com\/en\/wp-json\/wp\/v2\/comments?post=3009"}],"version-history":[{"count":2,"href":"https:\/\/makowski-tax.com\/en\/wp-json\/wp\/v2\/posts\/3009\/revisions"}],"predecessor-version":[{"id":3455,"href":"https:\/\/makowski-tax.com\/en\/wp-json\/wp\/v2\/posts\/3009\/revisions\/3455"}],"wp:attachment":[{"href":"https:\/\/makowski-tax.com\/en\/wp-json\/wp\/v2\/media?parent=3009"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/makowski-tax.com\/en\/wp-json\/wp\/v2\/categories?post=3009"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/makowski-tax.com\/en\/wp-json\/wp\/v2\/tags?post=3009"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}